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Insight / News

Does the cost estimate include everything for my office fit-out?

Officeinsight offers a turnkey design and fit-out which involves everything required to create a fully functioning office from scratch. With this in mind, the estimate given to you by Officeinsight covers everything required during the Design and Deliver stage of your project.

Designed to offer piece of mind and full transparency, Officeinsight’s project estimate detailed all elements – services, contractors, fixtures and fittings – providing a single total value for the project.

Estimating methods may vary by type and class of estimate across the industry, however the method used by Officeinsight to fully Define and dive deeper than most to fully understand the scope, provides our client with the confidence that all aspects have been carefully considered.

The accuracy of a cost estimate relies on several aspects, such as the level to which the project is defined, the skill and past experience of the estimator, the quality of the plan and the accuracy of the cost information.

The process at Officeinsight

During the Define stage, the first stage of our 3D process, we arrange a meeting where we Define your needs and requirements. We go through the fee proposal which helps give the client a general idea of the costs and what is involved, and present a rough estimate based on these generalised costs. This meeting will then help establish a brief which is used during the Design process. Before continuing with an estimator, it is important that we are aware of the expectations you may have as a client, this includes throughout the project and in the long term which is why the Define stage is an essential stage.

Through the Design, the costs can then be built up to be more accurate as it is in this stage where the particular furniture, and different fittings are decided upon and these have an effect on the cost of the project. Once the required furniture, partitions, floors and walls etc. have been agreed on plus the costings for contractors – a quote can then be formed. A quote is a fixed price offer that cannot be changed once signed off by the customer.

The costs of the Deliver stage, such as the construction costs of changing the space and installation of new furniture are included in the estimate. This however would usually have been forecasted prior to the Deliver stage being implemented and would be included in the quote.


While our estimates are accurate, there are elements that fall outside of an office fit-out. These are often items that are already signed up with an external supplier, under contract or require specialists’ support:

Items that are not usually included, but not limited to are:

  • Maintenance costs for equipment such as air conditioning
  • Cost for removals
  • Cost for the disposing of existing fixtures and fittings such as furniture and IT equipment
  • TV screens (unless specifically quoted)
  • Broadband and telephone connections to your building.
  • Insurance for building occupancy


Cost estimating is an initial principle in predicting the cost of a project, it is also used to find out the feasibility, scope and necessary budget allocations for the project. An effective estimation saves the client overpaying.

Carlie Dunbar

Written on the 23rd May 2024 by

Working behind the scenes, Carlie assists with the purchasing and setting up of new projects and looks after day-to-day tasks within the office.

Find me on LinkedIn

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