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When creating an office brief, there are a lot of considerations to make to ensure that your project gets the best possible start, and our expert team of office design and fit-out specialists have split these up into six easy points for you to consider when pulling together your office fit-out brief.
Budget as early as possible
Nobody can deny that office fit-outs are often a big expense, and it’s likely that your true dreams and visions could cost more than you can afford. Budgeting well and effectively however, could mean the difference between achieving what you really wanted in your office space, or just opting for the more mediocre version. This could mean the difference between having bespoke joinery, the specification of your furniture, or even that extra tea station.
When making such a large investment, you may as well make the most of it, and get it right the first time to avoid any hidden costs along the way. Budgeting as early as possible will help you figure out the costs, and how much you can afford to spend, and save a lot of pain in the long-run.
Establish an internal project team
Picking the right internal project team is important, as these people will represent you to your chosen fit-out company. Consider who will need to be involved in the decision-making process – is it a wise idea to include maybe one member from each department, so that each department is represented? Maybe a smaller team would be more efficient, and better suited for your staff. Think about who will be best to communicate the needs of each department – is there one person that knows the departments well enough?
Involve the landlord
Making the landlord or property agent aware of what you are proposing, helps create awareness of your plans, and then more willingness to provide any required information, such as floor plans or lease details. They may also be needed to approve the drawings and scope of the project, and if there are any changes to the lease agreement, these need to be approved and may need a new contract.
Define what success looks like
Knowing what you want, why you want it and how you want it to come about will help to define what success looks like for you. Everyone’s goals are different, whether these be to improve productivity in the workplace, make the space more suitable for hybrid working, increased employee and talent retention or even just to update your space with some new working ideas. Knowing what you want and any problems you have currently, can help our specialists come up with the right solutions for your space.
Disruption management
This may seem like an odd point to bring up at the start of a project, but the earlier you start planning for it, the more you increase the chances of it going smoothly and without hindrance. Phased fit-outs require more planning as it needs to be correctly co-ordinated with the area of works and your staff. Telling them in advance will help keep disruption to a minimum and avoid any mis-communications.
What does your team look like now?
How many members of staff do you currently house in your office space? And how many do you see yourself having in the future? Effective workplace planning can help come up with the best solutions for your future workspace to make the long-term investment worthwhile.
Looking for a specialist office design and fit-out company to help get your project off the ground? Get in contact with us here today.
