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Three steps to planning a successful office fit-out?

Looking to embark on a new office fit-out or refurbishment project soon? Here’s how you can ensure maximum return on investment from your next project.


Whether a refurbishment to an existing workplace or a brand-new space, we’d recommend the following three steps:


  • Defining a good brief
  • Being clear on the key drivers
  • Selecting the right office design and fit-out company


Watch here as our office design and fit-out expert, George Dunbar, explains the three steps in the latest video:

The video explains the three initial steps to consider when planning an office fit-out:


  • Defining a good brief
  • Clear on the key driver
  • Selecting the right office design and fit-out company

In our 20 years’ experience we recommend to all our clients to start by outlining the brief. This involves defining what success looks like for this project and creating a wish list of needs and wants from your new workspace.


Building on the brief and providing further background to the project, it’s really important to be clear on what the key drivers are for the project. Identifying these drivers, which could be to improve culture, drive productivity or a more flexible space to meet the needs of a more hybrid workforce, can help you deliver the project right first time and help demonstrate a strong return on investment (ROI).


It’s important to consider aligning with an office design and fit-out partner that shares similar values, relevant experience and has case studies in line with what you hope to achieve from your space.


Other considerations you may want to consider when planning an office fit-out include:


  • Refurb or Relocate?

This may have already become clear, but it is a good idea to ensure that your decision is finalised to avoid any extra expenses in the long run. If you are going down the relocating route, finding a new property that is in a suitable location, and suits your needs can be time consuming so it is a good idea to do this far in advance.


  • Viewing new spaces

Looking at new spaces will help you gain inspiration of different aspects you may want to include in your offices, such as different areas like breakout areas, more private areas and tea stations. Doing this can help narrow down the aspects to your design which can save time during the design stage. For inspiration, check out our latest projects here.



  • Setting deadlines

This makes for a good starting point when planning an office fit-out, as these are normally immovable dates which are significant to your fit-out. Examples of fixed deadlines include your lease expiring, or a moving date. In some cases, your lease expiring could mean that you have to vacate the property on the expiration date without providing any notice, unless a S27 notice is served 3 months in advance.


  • Don’t delay negotiations

If you are needing to relocate space, it is advised that you enter into negotiations and start the legal process on your chosen space, as soon as possible. Depending on the economic climate, the legal process can be extensive and could delay your office fit-out, emphasising the need to start the procedure at the earliest opportunity.

Written on the 23rd May 2024 by

Working behind the scenes, Carlie assists with the purchasing and setting up of new projects and looks after day-to-day tasks within the office.

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